Add or Edit Password Policy

ALICE provides a default set of minimum requirements necessary for any password. The Password Policy may be edited for added security.

User Type & Roles

To perform this action in ALICE, the user must have at least Hotel User Admin User Type access.

Things to Consider

  • The Password Policy cannot be edited to contain less than the default minimum password requirements.

  • Default minimum password requirements: Must contain 7 characters, with at least 1 lowercase letter, 1 uppercase letter, and 1 number.

  • If the Password Policy is updated, users will be required to update their passwords the next time they attempt to access ALICE.

  • The Password Policy can be accessed via ALICE Admin under “Security & Data Privacy”


  1. Select “Security & Data Privacy” from the ALICE Admin menu.

  2. Use the “+” and “-” signs, or simply type in the field to edit the default requirements. Review the definitions below to learn more about each of the Password Policy requirements.

  3. Select “Save” to apply the changes.

Password Length: minimum number of characters required.

Number of letters (lowercase and UPPERCASE): minimum number of letters required.

Number of letters (lowercase): minimum number of lowercase letters required.

Number of letters (UPPERCASE): minimum number of uppercase letters required.

Number of digits: minimum number of numbers required.

Number of special characters: minimum number of special characters required.

Number of character classes (letters, digits, special characters): minimum number of character classes required.

This must be set to “None”, 3, or 4. All other inputs will be in conflict with other password requirements.

Number of previous passwords to restrict: restrict the user from reusing previously used passwords. For example: Setting this value to 2 will restrict a user from using their last 2 passwords.

Password expires in (days) - min. 2 days: set a password expiration timeframe. A user will be required to reset their password every # of days.

Warn before password expires (days) - min. 1 day: set a password expiration warning to display # of days prior to the password expiring. This field will only be available if password expiration is enabled.