Configure Extra Room Items
Extra Room Items allow housekeeping teams to track room-specific amenities that are not normally included with the room, like cribs and rollaway beds.
User Type & Roles
To perform this action in ALICE, the user must have at least Hotel Admin User Type access.
Things to Consider
 Items can be added and seen on AM or PM boards based on availability and will remain in the location until they are removed.Â
Room History tracks items as they are added or removed from rooms.Â
Spotlight rooms or use the filters in the âunassignedâ rooms section on web to easily locate Extra Items.
Extra Items can also be viewed via Logbooks, if the item is added to a room, the location will be visible in the âRoom # or Locationâ column
Jump to âConfigure Extra Room Items Logbookâ
Jump to âAdd Extra Room Items to Logbookâ
Configure Extra Room Items Logbook
Steps
In ALICE Admin, navigate to the Room Assignment Facility.Â
Select the checkbox for âEnable Inventory Loaderâ.Â
Select âUpdateâ to Save.
Create an âExtra Room Itemsâ Logbook within the âRoom Assignmentâ Facility.Â
Name: Extra Room Items
Identifier Label: Item
Enable Locations for Inventory.
Select âCreateâ to save.Add Inventory Types per amenity item. For example âRollaway Bedsâ, âCribsâ.Â
For directions on how to create a logbook reference: âAdd or Edit a Logbookâ
It is not necessary to add inventory item fields.Â
Add Extra Room Items to Logbook in Bulk
Steps
Navigate to the Logbooks tab, then select the Extra Room Items Logbook.
Select âAdd Extra Room ItemsâÂ
Select âMultipleâ, then select âDownload Blank Sheetâ.
Open the template sheet and enter the Extra Room items.
Use the âNameâ column to enter a unique identifier for each Extra Room item.
Use the dropdown in the âInventory Item Typeâ column to assign each Extra Room Item a Type.
Leave Room # or Location column blank unless the Extra room item is assigned to a known location.Return to ALICE, Extra Room Items Logbook. Select âAdd Extra Room Itemsâ to access the inventory loader.
Select âUpload Sheetâ
If the sheet has errors, a message will appear to notify you that changes need to be made. Follow the instructions in the message to download the sheet and review the highlighted cells to resolve the errors.
When Extra Room Items have successfully been added to the Extra Room Items Logbook, they will become available to be added or removed via the Rooms Tab on ALICE Desktop (web) and ALICE Staff App (mobile).
Individually Add Extra Items to Logbook
Extra Room Items can also be added to the Logbook one-by-one.
Review Individually Add Inventory Items to Logbook to learn more.